Sharing via the desktop client

Sharing files and folders with other sciebo users

  • Open your local sciebo directory and right-click on the desired file or folder to open the context menu. Select "Via sciebo teilen".
  • A new window will appear. In the input field labeled „Mit Benutzern oder Gruppen teilen“, enter the sciebo user ID of the person you want to share your file or folder with.
    • same institution: user-ID@user-institution.de
    • another institution: user-ID@user-institution.de@user-institution.sciebo.de
    • guests: guestID@gast.sciebo.de
    If the ID is correct, the person’s real name will be displayed. Otherwise your entry is incorrect. Click on the name to complete the sharing process.
  • Afterwards you can decide in detail which rights you grant that person. By ticking the corresponding box, you can specify whether the person can share, update, delete or create files. You can change these rights at any time. We recommend to disable the sharing right ("can share") to remain control of your data.
  • In case you want to share a file or folder with several persons, repeat this process for each one.
  • Opening the "Via sciebo teilen" menu with a right-click on a file or folder, you will see a list of all persons having access to that file or folder. Here you can also administrate rights and revoke access granted to a person using the recycle bin icon.

Sharing files and folders with external parties (sharing via link)

  • You can also share files and folders via the desktop client. To do so, open your local sciebo directory and right-click on the desired file or folder to open the context menu. Select "via sciebo teilen".
  • A new window will appear where the option "Link teilen" is already ticked. An expiration date in one month is automatically defined. You can change or deactivate this period as desired.You can protect the link with a password.
  • Send the link via e-mail.
  • In case the recipient is using sciebo at another institution he can add the file or folder to his sciebo account. To do so, he has to copy the link into the browser. At the top right the button "add to your ownCloud" will appear. After clicking the button, the recipient has to enter his sciebo server address and login to his sciebo account. Finally, he has to confirm the sharing process.
  • To revoke access via link, right-click on the desired file or folder to open the context menu and un-tick the box next to "via sciebo teilen".